Wedding Planning Calendar

To help you prepare for your wedding, we've scoured different websites, guides and resources to put together this 12-month wedding planning calendar.

It will assist you in taking care of all the details leading up to your big day!

12 months prior

  • Create a budget.
  • Find the people who will help you plan your wedding. This might include a professional wedding planner or consultant.
  • Select possible dates & times. Begin checking with potential venues and important guests about a possible date.
  • Begin putting together the guest list.
  • Select your ceremony and reception sites.
  • Ask the people you want to be in your wedding party.

8-10 months prior

  • Shop for and select your gown.
  • Begin brainstorming for the menu for your reception.
  • Consider possible entertainment options - DJ, band, pianist, etc.
  • Start to think about options for floral arrangements.
  • Meet with and book the wedding professionals you'd like to use - photographer, videographer, band, florist, etc.
  • Research and reserve lodging for out-of-town guests.
  • Create a gift registry.
  • Contact rental companies to make arrangements for rentals you might need, such as tents, chairs, tables, etc.

6-8 months prior

  • Book musicians if you plan on having any perform as part of the ceremony.
  • Select bridesmaid dresses.
  • Begin planning your honeymoon.
  • Send save-the-date cards, which is of particular importance for a destination wedding.

4-6 months prior

3 months prior

  • If you want wedding invitations professionally addressed, hire a calligrapher.
  • Rent the men's formalwear for the groom and groomsmen.
  • Hire transportation for your wedding day - limousines and other car services.

2 months prior

  • Mail your invitations.
  • If you're planning to write your own vows, begin working on them.
  • Purchase gifts for parents and your wedding party.
  • Book the stylist and make-up artist. Consider trying out different options and looks.

1 month prior

  • Apply for your marriage license.
  • Have your final gown fitting and learn how to bustle your dress.
  • Check with bridesmaids to make sure their gowns look and fit well.
  • Create your wedding program.

2 weeks prior

  • Review RSVP lists and contact any guests who haven't responded.
  • Deliver shot lists to photographer and/or videographer. Include list of who you'll want in portrait shots and when they should be taken.
  • Deliver song list to band or DJ. Also include a "Do Not Play" list.
  • Get your final haircut.

1 week prior

  • Provide a final headcount to your caterer and reception venue. For the meal, don't forget to include vendors who could be expecting a meal, such as photographers or DJs. Check with the caterer about how many extra places will be prepared.
  • Check with vendors about any special requests or set-up requirements that need to be coordinated with the venue.
  • Create the seating chart for the reception, if desired.
  • Print table cards for the reception.
  • Confirm plans and arrangements with all vendors and make sure all delivery has been scheduled with the venue. Keep contact information for all involved parties.
  • Attend bachelor/bachelorette parties.

2-3 days prior

  • Have gown pressed/steamed.
  • Final fitting and pickup formal wear for groom and all groomsmen.
  • Select positions and order of processional and recessional for the wedding party.
  • Provide table cards, menus, favors, and any other items included in the setting to the venue and/or caterer.
  • Arrange pick-up times with the transportation company.
  • Check on out-of-town guests who may need assistance with transportation.

1 day prior

  • Provide emergency contact info to all vendors.
  • Arrange payment for all bills and balances due at the end of the reception.
  • Rehearsal Ceremony - include wedding party and all involved with the reception to work through the details of the ceremony. Bring any needed accessories (such as a unity candle) to the site.
  • Provide marriage license to the wedding officiant.
  • Attend your rehearsal dinner.
  • Give gifts to the members of your wedding party.

Wedding Day

  • Present gifts to parents and your soon-to-be spouse.
  • Give wedding bands to your best man and maid/matron of honor, who will hold them during the ceremony.
  • Assign a family member or member of your wedding party to be the photographer's contact so that he/she knows who is who.

After the Wedding

  • Select someone to be in charge of returning any rentals.
  • Have the time of your life on your honeymoon!
  • Write and send thank-you notes.
Roanoke Region Spotlight

Begin planning your Blue Ridge wedding day!